Thompson First Lego League 2007 Tournament

Thompson First Lego League Tournament
(To be held 11/7/2009 at Berthoud High School)

If you wish to volunteer click here

Technical Director
Responsible for all computers, audio and visual equipment

Tournament Table Director
Arrange to have challenge & practice tables at Tournament (pick up & drop off service where possible) Track location & ownership of tables, make sure everything gets back to owners.

Food manager
Responsible for arranging for local pizza to be pre-ordered by teams as part of fundraising for 2008 BHS FIRST Teams and food purchases on d Also responsible for planning and providing food for volunteers. This includes: morning snack, lunch, water and misc. snack items for the event volunteers.

Registration & Check-in Director
In charge of the team & volunteer check-in area. Is responsible for planning and arranging materials to support check-in.

Trophies
Order trophies & plaques. Ensure trophies arrive at Tournament. Setup & organize display for efficient delivery of awards.

Opening ceremony
Sing/play National Anthem to open event.

Photographers
Have digital camera. Record the day's activities. Pictures will may be posted for later download by teams and used in a slide show.

Team Photographer
Have digital camera. Take pictures of the team and robot. Pictures will be used by the judges to help during deliberations. Will also become part of photo archive of event.

Videographers
Have digital camcorder. Record the day's activities, especially the robot match

Judges
Review judge training material prior to event. Judges will:

            • Interview teams
            • Determine how individual teams performed, assigning them a ranking or score for their judged category
            • Determine the top ranked teams for their judging category
            • Work with judges of other categories to determine the Director’s Award winners
            • Share their notes on winning teams with the Head Judge for use in the Awards

Ceremony script
If possible, judges should plan on attending the Opening and Awards Ceremonies

Guest speaker - Opening

Guest speaker - lunch?

Guest speaker - closing?

Referees
Before Tournament: Learn the challenge rules, missions and scoring details. During Tournament: Setup field, govern action, make judgment calls and record performance.

Table Setup
Setup challenge tables Friday night. Helpful to have team coaches.

Setup (Friday)
Arrange Pit areas, presentation rooms. Make signs, cover gym floor. Setup Gym with score tables, info tables, registration/check-in tables, tables for challenge tables, trophy table, coffee station.

Setup (Saturday)
Help bring in challenge tables, setup food. Can combine with other jobs (e.g. score table, information, registration, etc.)

Registration Table Attendant
The Registration Table Attendant will manage all activities at the Registration Table, check-in teams and volunteers and hand out team packets (shirts, medals, etc.). The Registration Table Attendant works under the direction of the Volunteer Coordinator.

Score Table
Validate & enter scores, display rankings

Runners
Collect score sheets after matches, errands as needed (find core team member for question, …)

Team Escorts/Queing
Escort teams to/from matches, research presentation and interviews as needed.

Practice Table Boss
Help teams share the practice tables.

Judge Helper
Help head judge - make copies, etc. Escort teams to/from presentation rooms & match, Help sort/organize Team information sheets so that judges have them shortly after 9AM. Will have two copies of each team's info sheet. Need to separate into two piles and order according to when appropriate interview will happen.

Event Cleanup
Help during transition from regular matches to Alliance and Final Four (pack & move competition tables, help teams clean up pit areas, restore presentation rooms, etc.) Help with cleanup of facility, e.g. move tables, chairs; take down signs; pack up score table, referee materials, handouts, etc.

Information Table Attendant
The Information Table Attendant will provide direction, assistance and information to event volunteers, attendees and guests. The Information Table Attendant works under the direction of the Volunteer Coordinator.

VIP Ambassadors
VIP Ambassadors will escort VIPs around the event and help explain what's happening in each area. Answer questions about FIRST, FIRST Lego League, the 'Power' challenge and related activities.

High School Student Volunteers

Photographers
Have digital camera. Record the day's activities. Pictures will may be posted for later download by teams and used in a slide show.

Team Photographer
Have digital camera. Take pictures of the team and robot. Pictures will be used by the judges to help during delibrations. Will also become part of photo archive of event.

Videographers
Have digital camcorder. Record the day's activities, especially the robot matches.

Referees
Before Tournament: Learn the challenge rules, missions and scoring details. During Tournament: Setup field, govern action, make judgement calls and record performance.

Setup (Saturday)
Help bring in challenge tables, setup food. Can combine with other jobs (e.g. score table, information, registration, etc.)

Score Table
Validate & enter scores, display rankings

Runners
Collect score sheets after matches errands as needed (find core team member for question, …)

Team Escorts/Queing
Escort teams to/from matches, research presentation and interviews as needed.

Practice Table Boss
Help teams share the practice tables.

Pit Announcer
Announce what teams are up on what tables

Pit Runner
Keeps Pit Area synched with Tournament

Judge Helper
Help head judge - make copies, etc. Escort teams to/from presentation rooms & match. Help sort/organize Team information sheets so that judges have them shortly after 9AM. Will have two copies of each team's info sheet. Need to separate into two piles and order according to when appropriate interview will happen.

Score Keepers

Input scores in computer

Timekeeper

Medallion Presenters

Sound Operator

Lighting Operator

Filled Positions (but still could use help!!)

Head Judge
Recruiting, training and overseeing all tournament judges.

Head Referee
The Head Referee is responsible for training, directing and supervising all Referees. Oversees all scoring processes and procedures. Has final authority for decisions regarding team scores.

Volunteer Coordinator
Recruits individuals to assist in the day's event. Supervises all volunteers on Tournament day and provides training for volunteers.

Facility Liaison
Arrange with Thompson for space, custodians

VIP/Media Coordinator
Invite media and VIPs to Tournament event. Create promotional materials to distribute to media/VIPs at event. Arrange for ambassadors (escorts), interviews, etc. as needed.

Fundraising Coordinator
Raise funds for the Tournament from community (businesses, foundations, grants, etc.)

Fundraising Committee Member
Help Fundraising coordinator to raise funds for the Tournament from community (businesses, foundations, grants, etc.)

Entertainment Director
Responsible for "entertainment" during event: Opening ceremony - National Anthem Lunch - Pre-awards: Robotics demo

Emcee
Make announcements, introduce guest speakers, call matches, etc.

If you wish to volunteer click here